O'Brien County's Bell-Times-Courier -

City Council Meeting City Hall – Paullina, Iowa August 20, 2018

 

August 30, 2018



City Council Meeting

City Hall – Paullina, Iowa

August 20, 2018

A regular meeting was called to order this date by Mayor Justin Stamer. Roll call was answered by Council Members John Ihle, Charles Harper, Carol Honkomp, Steve Heeren and Dennis Werkmeister, City Clerk Sandy Fritz, Public Works/Water/ Sewer Superintendent Chris Erdmann, Electric Superintendent Kelly Top, Deputy Clerk Pam Hill, Police Chief Nathan Bremer. Also present: Mari Radtke, Jason Eygabroad and Tyler Lynn

The following proceedings were had, to-wit:

Honkomp moved and Ihle seconded the motion to approve the agenda for the August 20, 2018 regular meeting. Motion carried by all ayes.

Ihle moved and Werkmeister seconded the motion to approve the Treasurer’s Report for the month of July 2018. Motion carried by all ayes.

INQUIRES FROM None

AUDIENCE Kelly Top reported “No Shooting” signs have been ordered for the sewer pond, Chris Erdmann discussed the purchased of a new pump and Dennis Werkmeister reported the Paullina Fire Department is working on siren activation, 28E Agreement for Mutual Aid and Township Agreements.

This being the time and place fixed for a Public Hearing on the matter of the adoption of plans, specifications, form of contract and estimate of cost for the construction of certain public improvements described in general as the Electric Installation Contract for the Industrial Street Construction Project, the Mayor called for any oral objections to the adoption of the plans, specifications, form of contract and estimate of cost. No oral objections were offered and the Clerk reported that no written objections thereto had been filed. City Clerk Fritz reported the bids were 25% higher than the estimates.

Council Member Charles Harper moved and Council Member John Ihle seconded the motion to close the Public Hearing at 5:50 p.m. Motion carried by all ayes.

Council Member Dennis Werkmeister introduced the following Resolution entitled “RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE ELECTRIC INSTALLATION CONTRACT FOR THE INDUSTRIAL STREET CONSTRUCTION PROJECT”, and moved that the same be adopted. Council Member Carol Honkomp seconded the motion to adopt. The roll was called and the vote was,

AYES: None

NAYS: Heeren, Honkomp, Ihle, Harper, Werkmeister

Whereupon, the Mayor declared Resolution # 18-19 did not pass.

ELECTRIC MATERIALS This being the time and place fixed for a public

PROCUREMENT CONTRACT hearing on the matter of the adoption of plans, specifications, form of contract and estimate of cost for the construction of certain public improvements described in general as the Electric Materials Procurement Contract for the Industrial Street Construction Project, the Mayor called for any oral objections to the adoption of the plans, specifications, form of contract and estimate of cost. No oral objections were offered and the Clerk reported that no written objections thereto had been filed.

Council Member Dennis Werkmeister moved and Council Member John Ihle seconded the motion to close the Public Hearing at 5:53 p.m. Motion carried by all ayes.

Council Member Carol Honkomp introduced the following Resolution entitled “RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE ELECTRIC MATERIALS PROCUREMENT CONTRACT FOR THE INDUSTRIAL STREET CONSTRUCTION PROJECT”, and moved that the same be adopted. Council Member Charles Harper seconded the motion to adopt. The roll was called and the vote was,

AYES: Heeren, Honkomp, Harper, Ihle, Werkmeister

NAYS: None.

Whereupon, the Mayor declared Resolution # 18-20 duly adopted.

Whereupon, there was received and filed the City Clerk or her designee’s report of the bids received on August 15, 2018, at 2:00 o’clock P.M., and publicly opened pursuant to the resolution of the Council and notice duly posted for construction of certain public improvements described in general as the Electric Materials Procurement Contract for the Industrial Street Construction Project, in accordance with the plans and specifications now adopted, as attached following:

Wesco - $9,585.00

Resco - $51,195.40

Border States - $55,469.95

The bids were submitted by line item.

Council Member Dennis Werkmeister introduced the following Resolution entitled “RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT FOR THE ELECTRIC MATERIALS

PROCUREMENT CONTRACT FOR THE INDUSTRIAL STREET CONSTRUCTION PROJECT”, and moved that the Resolution be adopted.

Council Member Carol Honkomp seconded the motion to adopt. The roll was called and the vote was,

AYES: Heeren, Harper, Honkomp, Ihle, Werkmeister

NAYS: None

Whereupon, the Mayor declared Resolution 18-21 duly adopted.

Bid was awarded as follows:

Wesco – Sioux City , IA $9,585.00

Resco - Ankeny, IA - $51,195.40

Border States - Omaha, NE $55,469.95

This being the time and place fixed for a public hearing on the matter of the adoption of plans, specifications, form of contract and estimate of cost for the construction of certain public improvements described in general as the Civil Installation Contract for the Industrial Street Construction Project, the Mayor called for any oral objections to the adoption of the plans, specifications, form of contract and estimate of cost. No oral objections were offered and the Clerk reported that no written objections thereto had been filed. City Clerk Fritz reported Reding Gravel did not submit a Bidder Status Form.

Council Member Dennis Werkmeister moved and Council Member Carol Honkomp seconded the motion to close the Public Hearing at 6:05 p.m. Motion carried by all ayes.

Member Dennis Werkmeister introduced the following Resolution entitled “RESOLUTION ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE CIVIL INSTALLATION CONTRACT

FOR THE INDUSTRIAL STREET CONSTRUCTION PROJECT”, and moved that the same be adopted. Council Member Carol Honkmop seconded the motion to adopt. The roll was called and the vote was,

AYES: Ihle, Heeren, Honkomp, Harper, Werkmeister

NAYS: None

Whereupon, the Mayor declared Resolution #18-22 duly adopted.

Whereupon, there was received and filed the City Clerk or her designee’s report of the bids received on August 15, 2018, at 2:00 o’clock P.M., and publicly opened pursuant to the resolution of the Council and notice duly posted for construction of certain public improvements described in general as the Civil Installation Contract for the Industrial Street Construction Project, in accordance with the plans and specifications now adopted, as attached following:

Reding Gravel & Excavating – Algona, IA – $542,731.90

Bainbridge Contruction – Kingsley, IA - $551,413.70

Council Member Dennis Werkmeister introduced the following Resolution entitled “RESOLUTION MAKING AWARD OF CONSTRUCTION CONTRACT FOR THE CIVIL INSTALLATION CONTRACT FOR THE INDUSTRIAL STREET CONSTRUCTION PROJECT”, and moved:

To ADJOURN to permit the Engineer to review and make recommendation on said bids, therefore defer action on the Resolution to the meeting to be held at 5:00 o’clock P.M. on August 22, 2018, at this place.

Council Member Carol Honkomp seconded the motion to adopt. The roll was called and the vote was,

AYES: Ihle, Heeren, Honkomp, Harper, Werkmeister

NAYS: None

Whereupon, the Mayor declared Resolution #18-23 duly adopted:

The Mayor announced that this was the time and place for the Public Hearing and meeting on the matter of the proposal to approve and authorize execution of a Purchase, Sale and Development Agreement by and between the City of Paullina and Bunkers Feed & Supply, Inc., which Purchase, Sale and Development Agreement includes the potential sale of the City’s interest in real property, and that notice of the proposed action by the Council to enter into said Purchase, Sale and Development Agreement and potentially sell real property thereunder had been published pursuant to the provisions of Section 364.6, 364.7, and 403.8 of the Code of Iowa.

The Mayor then asked the Clerk whether any written objections had been filed by any City resident or property owner to the proposed action. The Clerk advised the Mayor and the Council that no written objections had been filed. The Mayor then called for oral objections and none were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed.

Council Member Dennis Werkmeister moved and Council Member Carol Honkomp seconded the motion to close the Public Hearing at 6:10 p.m.

Motion carried by all ayes.

Whereupon, Council Member Charles Harper introduced and delivered to the Clerk the Resolution hereinafter set out entitled “RESOLUTION MAKING FINAL DETERMINATION ON POTENTIAL SALE OF INTEREST IN REAL PROPERTY AND APPROVING AND AUTHORIZING EXECUTION OF A PURCHASE, SALE AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF PAULLINA AND BUNKERS FEED & SUPPLY, INC.”, and moved that the Resolution be adopted.

Council Member John Ihle seconded the motion. The roll was called and the vote was,

AYES: Ihle, Heeren, Honkomp, Harper, Werkmeister

NAYS: NONE

Whereupon, the Mayor declared the Resolution #18-24 duly adopted.

The Mayor announced that this was the time and place for the Public Hearing and meeting on the matter of the authorization of a Loan Agreement and the issuance of not to exceed $600,000 General Obligation Urban Renewal Capital Loan Notes, of the City of Paullina, State of Iowa, in order to provide funds to pay the costs of aiding in the planning, undertaking, and carrying out of urban renewal projects under the authority of Iowa Code chapter 403, and all of the purposes set out in Iowa Code section 403.12, and in the Paullina Business Park West Urban Renewal Plan for Urban Renewal Area No. 3, including the installation of street, water, and sewer improvements and related site improvements, for essential corporate urban renewal purposes, and that notice of the proposed action by the Council to institute proceedings for the authorization of the Loan Agreement and the issuance of the Notes and the right to petition for an election had been published as provided by Sections

384.24(3)(q), 384.24A, 384.25 and 403.12 of the Code of Iowa, and the Mayor then asked the City Clerk whether any petition had been filed in the Clerk’s Office, as contemplated in Section 362.4 of the Code of Iowa, and the Clerk reported that no such petition had been filed, requesting that the question of issuing the Notes be submitted to the qualified electors of the City.

The Mayor then asked the Clerk whether any written objections had been filed by any resident or property owner of the City to the issuance of the Notes. The Clerk advised the Mayor and the Council that no written objections had been filed. The Mayor then called for oral objections to the issuance of the Notes and none were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed.

Council Member Werkmeister moved and Council Member Charles Harper seconded the motion to close the Public Hearing at 6:14 P.M. Motion carried by all ayes.

Whereupon, Council Member John Ihle introduced and delivered to the Clerk the Resolution hereinafter set out entitled “RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSUANCE OF NOT TO EXCEED $600,000 GENERAL OBLIGATION URBAN RENEWAL CAPITAL LOAN NOTES”, and moved that the Resolution be adopted.

Council Member Charles Harper seconded the motion. The roll was called and the vote was,

AYES: Ihle, Heeren, Honkomp, Harper, Werkmeister

NAYS: NONE

Whereupon, the Mayor declared the Resolution #18-25 duly adopted.

The Mayor announced that this was the time and place for the Public Hearing and meeting on the matter of the proposal assenting to the Annexation of Certain Real Estate to the City of Paullina, Iowa.

The Mayor then asked the Clerk whether any written objections had been filed by any City resident or property owner to the proposed action. The Clerk advised the Mayor and the Council that no written objections had been filed. The Mayor then called for oral objections and none were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed.

Council Member Dennis Werkmeister moved and Council Member Charles Harper seconded the motion to close the Public Hearing at 6:17 p.m.

Motion carried by all ayes.

Whereupon, Council Member Dennis Werkmeister introduced and delivered to the Clerk the Resolution hereinafter set out entitled “RESOLUTION ASSENTING TO THE ANNEXATION OF CERTAIN REAL ESTATE TO THE CITY OF PAULLINA, IOWA”, and moved that the Resolution be adopted.

Council Member Charles Harper seconded the motion. The roll was called and the vote was,

AYES: Ihle, Heeren, Honkomp, Harper, Werkmeister

NAYS: NONE

Whereupon, the Mayor declared the Resolution #18-26 duly adopted.

The Mayor announced that this was the time and place for the Public Hearing and meeting on the matter of the proposal to approve and authorize a request to change an Agriculture Zoning District to a 1.72 acre Commercial District.

The Mayor then asked the Clerk whether any written objections had been filed by any City resident or property owner to the proposed action. The Clerk advised the Mayor and the Council that following objections had been filed.

Council Member Dennis Werkmeister filed the following comments:

1) Name and addresses for all owners are not included. No statement signed by owner that the applicant is the authorized agent.

2) No exact address is given. Legal description given is for whole quarter section.

3) List of property owners within 200’ not included. (Submitted)

4) Accurate map or plat of survey was not provided. (Submitted)

5) A document stating whoever signed the permit has the authority to sign the application for DGOOPaullinaiowa060772018 LLC is not included. (Submitted)

The Mayor then called for oral objections and none were made. Whereupon, the Mayor declared the time for receiving oral and written objections to be closed.

Council Member John Ihle moved and Council Member Steve Heeren seconded the motion to close the Public Hearing at 6:30 p.m. Motion carried by all ayes.

Council Member Steve Heeren moved and Council Member Carol Honkomp seconded the motion to approve preparing the ordinance change to switch the Zoning Map from Agriculture to General Commercial for 1.72 acres for DGOOPaullinaiowa060772018 LLC.

The vote as follows:

AYES: Honkomp, Heeren, Harper, Ihle

NAYS: Werkmeister

Motion carried.

One bid was reviewed for changing the parking at the Paullina Public Library from on the street parking to head in parking. It was suggested we discuss the issue with the Library Board of Trustees. Council Member Carol Honkomp will attend the next board meeting.

Council Member Dennis Werkmeister moved and Council Member Charles Harper seconded the motion to approve closing East Broadway Street from Main Street to the alley on East Broadway on September 18 from 2-7 for an Autumn Festival. Motion carried by all ayes.

Council Member Dennis Werkmeister moved and

Council Charles Harper seconded the motion to approve a $1,000 raise for Chris Erdmann and Kelly Top for their new Superintendents positions. Motion carried by all ayes.

A list of Nuisance Violations was reviewed. Courtesy letter will be sent to 212 S. Maple and 114 West Logan.

Council Member John Ihle moved and Council Member Charles Harper seconded the motion to rent the Paullina Fire Station to Agrivision for $100 deposit and $75 for rent. Motion carried by all ayes.

Council Member Charles Harper moved and

Council Member Carol Honkomp seconded the motion to approve the Disclosure Counsel Agreement with Ahlers and Cooney. Motion carried by all ayes.

The time being 6:50 p.m. Council Member Steve Heeren moved and Council Member Charles Harper seconded the motion to adjourn. Motion carried by all ayes.

Justin Stamer, Mayor

ATTEST:

Sandy Fritz, City Clerk

Published in O'Brien County's Bell-Times-Courier August 30, 2018

 

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